Requesting your maternity notes – template for a Subject Access Request
[Your Full Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
To:[Name of Hospital Trust]
Subject: Subject Access Request (SAR) – Request for Health Records
Dear [Data Protection Officer],
Please accept this letter as a formal Subject Access Request (SAR) under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. I am writing to request access to my personal health/medical records held by your organisation.
To help you locate my records, please find my details below:
- Full Name: [Your full name, including any previous names]
- Date of Birth: [DD/MM/YYYY]
- NHS Number: [Your NHS number, if known]
- Current Address: [Your current address]
- Previous Address (if relevant to when you were pregnant or had your baby): [Past address]
I am requesting a copy of specific health records covering the period from [Start Date] to [End Date], specifically relating to [mention specific clinics, conditions, test results, or letters if applicable]. [1]
I understand that under current data protection regulations, this request should be fulfilled free of charge and within 21 days from the date of receipt. Please supply the records in [electronic format via secure email / paper copy format].
If you require any proof of my identity or further information to process this request, please contact me on the phone number or email address provided above.
Yours sincerely
[Your Printed Name]
The Eco Midwife 